Job Description
Apex Administrative Solutions is looking for a proactive and organized Local Administrative Assistant to join our dynamic team in Jacksonville, FL. We are currently accepting applications for an immediate start, offering a competitive salary and a collaborative work environment.
In this pivotal role, you will be the backbone of our daily operations, managing complex schedules, handling high-level correspondence, and ensuring our office runs efficiently. If you are a self-starter with excellent communication skills and a desire to excel, we want to meet you.
Responsibilities
- Manage and coordinate complex executive calendars, schedule appointments, and arrange travel logistics.
- Prepare and distribute internal memos, newsletters, and external correspondence with a professional tone.
- Maintain and organize digital and physical filing systems for easy document retrieval.
- Process invoices, perform accurate data entry, and assist with basic bookkeeping tasks.
- Greet visitors and provide exceptional front-desk customer service to clients and vendors.
- Assist in the planning and organization of team meetings and corporate events.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2 years of experience in an administrative support or office management role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Strong verbal and written communication skills with a focus on detail.
- Must be available for immediate start and willing to work on-site in Jacksonville, FL.