Job Description
Join our dynamic team at the City of Seattle Municipal Services as a Local Administrative Assistant. We're urgently seeking a highly organized professional to support our operations in downtown Seattle. This is an immediate hire opportunity with competitive compensation and comprehensive benefits. If you thrive in a fast-paced environment and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics for department heads
- Process invoices, expense reports, and financial transactions with precision
- Maintain digital and physical filing systems ensuring strict confidentiality
- Act as primary point of contact for internal/external stakeholders via phone and email
- Prepare and distribute official correspondence, reports, and presentations
- Coordinate office supplies inventory and vendor relationships
- Support special projects and cross-departmental initiatives
Qualifications
- Minimum 2 years of administrative support experience in a municipal or corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Proven experience with calendar management and scheduling tools
- Associate's degree in Business Administration or related field preferred