Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact in our vibrant community! The City of San Jose is seeking a highly organized professional to provide essential administrative support in a fast-paced municipal environment. This is a fantastic opportunity for detail-oriented individuals who thrive in collaborative settings and want to contribute to public service excellence.
We offer competitive compensation, comprehensive benefits, and a supportive work culture that values growth and work-life balance. Immediate hire available for qualified candidates!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Prepare and distribute official correspondence, reports, and confidential documents
- Maintain digital filing systems and ensure data accuracy in departmental databases
- Provide exceptional customer service to internal staff and external stakeholders
- Coordinate office supplies inventory and procurement processes
- Assist with event planning and logistical support for community initiatives
- Perform basic bookkeeping tasks and expense report processing
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and confidentiality
- Proven problem-solving skills in fast-paced environments
- Associate's degree or relevant certification preferred