Job Description
Join our dynamic team at Oakland Municipal Services as a Local Administrative Assistant and make an immediate impact in our community! We're seeking a highly organized professional to support our operations with flexibility and precision. This full-time position offers competitive compensation, comprehensive benefits, and a supportive work environment where your contributions directly shape local services. Enjoy a modern workspace in downtown Oakland with hybrid scheduling options and opportunities for professional growth. If you're detail-oriented, thrive in fast-paced settings, and want to serve Oakland residents, apply today and start your career with us immediately!
Responsibilities
- Manage daily office operations including scheduling, correspondence, and record maintenance
- Coordinate calendars, meetings, and travel arrangements for department leadership
- Process administrative documents with strict attention to accuracy and confidentiality
- Assist with onboarding new staff and provide operational training
- Handle confidential information with discretion and maintain data security protocols
- Support community outreach initiatives and public inquiries
- Collaborate cross-functionally to ensure seamless departmental workflows
- Utilize Microsoft Office Suite and municipal software systems efficiently
Qualifications
- Minimum 2 years of administrative support experience in a local government or public sector environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Knowledge of Oakland municipal processes and regulations preferred
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills with customer service orientation
- High school diploma or equivalent; associate's degree preferred