Job Description
Join our dynamic team in Oakland as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our city operations with a flexible schedule option. This is your chance to grow in a supportive environment while serving the Oakland community.
What We Offer:
- Immediate hire opportunity
- Competitive hourly compensation
- Flexible scheduling options
- Comprehensive benefits package
- Professional development opportunities
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare and distribute official correspondence, reports, and meeting materials
- Handle confidential records with discretion and maintain digital filing systems
- Process invoices, purchase orders, and expense reports with precision
- Coordinate logistics for city council meetings and community events
- Serve as primary point of contact for internal and external stakeholders
- Implement office procedures to enhance operational efficiency
Qualifications
- Minimum 3 years of administrative support experience in government or municipal setting
- Proficiency in Microsoft Office Suite and document management systems
- Exceptional organizational skills with attention to detail
- Ability to manage competing priorities in a fast-paced environment
- Strong written and verbal communication skills
- Knowledge of California public record regulations preferred
- Flexibility to adapt to changing schedules and deadlines