Job Description
Join our dynamic team at Long Beach Community Services and become the backbone of our operations as a Local Administrative Assistant with specialized data entry expertise. We're seeking a detail-oriented professional to support our vital community programs through precise administrative management and digital record-keeping. This role offers competitive compensation, comprehensive benefits, and the opportunity to make a direct impact in Long Beach neighborhoods.
Responsibilities
- Accurately input and maintain sensitive client data in proprietary CRM systems with 99.5% precision
- Manage digital filing systems and ensure all records comply with HIPAA and local privacy regulations
- Coordinate departmental calendars, meetings, and logistics for community outreach programs
- Process invoices, purchase orders, and expense reports with meticulous attention to financial accuracy
- Assist in compiling monthly performance reports through advanced Excel functions and pivot tables
- Support cross-functional teams by preparing correspondence, presentations, and training materials
- Act as primary liaison between community members and program coordinators
Qualifications
- Minimum 2 years proven experience in administrative roles with data entry focus
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database management
- Ability to process 10,000+ keystrokes per hour with 98% accuracy in timed tests
- Strong organizational skills with demonstrated ability to manage multiple priorities
- Familiarity with Long Beach municipal systems and community resources preferred
- Associate's degree in Business Administration or related field required
- Excellent verbal and written communication skills with customer service mindset