Job Description
Join our dynamic team at Chicago Metro Business Solutions as a Local Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our downtown Chicago office with exceptional administrative support. Enjoy a collaborative environment where your contributions directly impact our success, with opportunities for growth and professional development. If you're passionate about precision and thrive in a fast-paced setting, we want to meet you!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle confidential correspondence, document preparation, and data entry with 99% accuracy
- Oversee office inventory procurement and vendor relationship management
- Coordinate travel arrangements and expense reports for 15+ team members
- Serve as primary point of contact for internal and external communications
- Organize and maintain digital filing systems with advanced document management protocols
- Support onboarding processes for new hires with orientation materials
Qualifications
- Associate's degree or 3+ years of administrative experience in Chicago business environment
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Proven experience with calendar management and scheduling software
- Exceptional verbal/written communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
- Strong attention to detail with demonstrated organizational abilities
- Experience coordinating logistics for meetings and corporate events
- Proficiency with office equipment (copiers, scanners, multi-line phone systems)