Job Description
Join Citywide Solutions Inc. as a Local Administrative Assistant and kickstart your career in San Francisco's vibrant administrative sector! We're seeking a motivated individual with exceptional organizational skills to support our dynamic team. This entry-level role offers flexible scheduling options and hands-on experience in office coordination. Perfect for recent graduates or career changers looking to build foundational administrative expertise while enjoying San Francisco's unique work culture. You'll gain exposure to municipal operations, client relations, and digital office management in a supportive environment.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating meetings for department heads
- Process incoming communications (phone, email, mail) and direct inquiries appropriately
- Maintain digital and physical filing systems with strict attention to confidentiality
- Prepare routine reports, correspondence, and presentation materials using Microsoft Office Suite
- Assist with onboarding new staff and orientation materials
- Coordinate office inventory and supply procurement
- Support community outreach initiatives and local event coordination
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years administrative support experience or relevant internship
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Ability to prioritize tasks in a fast-paced environment
- Basic knowledge of municipal administrative procedures
- Flexibility to adapt to changing schedules and priorities
- Valid California driver's license (for occasional local errands)