Job Description
Join our dynamic team at Coastal Municipal Solutions as a Local Administrative Assistant in Virginia Beach! We're urgently seeking a highly organized professional to support our municipal operations with a flexible schedule option. This is a unique opportunity to make a tangible impact in our community while enjoying work-life balance.
As a key member of our administrative team, you'll be instrumental in streamlining daily operations, managing communications, and ensuring seamless service delivery. Our commitment to employee growth and flexible scheduling makes this an ideal role for adaptable professionals seeking stability and purpose.
Responsibilities
- Coordinate municipal communications and correspondence with residents, officials, and departments
- Manage calendars, scheduling, and meeting logistics for leadership team
- Prepare, edit, and distribute official documents, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Handle vendor contracts, purchase orders, and budget tracking
- Provide frontline support to citizens via phone, email, and in-person inquiries
- Collaborate with cross-functional teams on special projects and initiatives
Qualifications
- Minimum 2 years of administrative support experience in government or municipal setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities with competing deadlines
- Strong attention to detail and organizational abilities
- Experience with public sector software (e.g., SAP, Oracle) preferred
- Flexibility to work occasional evenings/weekends for municipal events