Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our community operations. We're seeking a highly organized professional to support daily administrative functions across multiple departments. This full-time role offers immediate hiring for candidates who thrive in fast-paced environments and are passionate about delivering exceptional service to Jacksonville residents.
In this position, you'll manage critical office workflows, coordinate with city officials, and ensure seamless operations. Our competitive compensation package includes comprehensive benefits and opportunities for professional growth within municipal government.
Responsibilities
- Coordinate office communications, scheduling, and document management for department heads
- Manage public inquiries via phone, email, and in-person with exceptional professionalism
- Prepare official correspondence, reports, and presentations using Microsoft Office Suite
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist in coordinating community events and interdepartmental projects
- Process administrative paperwork and ensure compliance with city protocols
- Support budget tracking and procurement procedures as assigned
Qualifications
- High school diploma or equivalent; associate's degree in business administration preferred
- Minimum 3 years of administrative support experience in government or corporate setting
- Expert proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication skills with customer service focus
- Ability to maintain confidentiality and handle sensitive information
- Proficiency with office equipment and basic office software