Job Description
Join our dynamic team as a Local Administrative Assistant at City Administration Services, where you'll be the backbone of our daily operations. We're seeking a detail-oriented professional to support our Colorado Springs office with exceptional organizational skills and a proactive approach. Enjoy a collaborative environment in the heart of Colorado Springs, with opportunities for growth and professional development. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our community-focused organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain accurate filing systems and digital databases
- Process invoices, expense reports, and procurement requests
- Coordinate office logistics including equipment, supplies, and facility maintenance
- Assist with onboarding new employees and training programs
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative support experience in local government or similar
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Knowledge of Colorado Springs municipal procedures a plus
- Valid Colorado driver's license required for occasional errands