Job Description
Join our dynamic team at Oakland City Services as a Local Administrative Assistant and become the backbone of our community-focused operations. We're seeking a detail-oriented professional to support our diverse departments with exceptional organizational skills and a passion for serving Oakland residents. This hybrid role offers competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in your local community.
As a key member of our office support team, you'll collaborate with city officials, manage confidential documents, and streamline administrative processes that directly contribute to Oakland's civic excellence. We value initiative, cultural competency, and a proactive approach to problem-solving.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications including emails, calls, and correspondence with professionalism
- Maintain accurate digital and physical filing systems for sensitive municipal documents
- Assist with procurement processes, inventory management, and office supply coordination
- Prepare and distribute official reports, memos, and correspondence using MS Office Suite
- Support event coordination for community outreach programs and civic functions
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years administrative support experience in municipal or public sector environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced government setting
- Experience with record retention protocols and confidential information handling
- Associate's degree or equivalent professional certification preferred