Job Description
Join our dynamic team at City Innovations Group as a Local Administrative Assistant in the heart of San Jose! We're urgently seeking a highly organized professional to support our office operations with precision and enthusiasm. This is a fantastic opportunity to grow your career in a fast-paced environment while making a tangible impact on our daily operations. Our company culture values collaboration, innovation, and professional development, offering competitive benefits and a supportive work atmosphere. If you're a detail-oriented individual ready to excel in administrative support, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain filing systems, both digital and physical
- Assist with onboarding processes and new employee orientation
- Coordinate office supplies inventory and procurement
- Support travel arrangements and expense report processing
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent administrative certification
- Knowledge of office protocols and confidentiality practices