Job Description
Join our dynamic team as a Local Administrative Assistant in the heart of New York City! We're seeking a highly organized professional to provide essential support with a flexible schedule designed for work-life balance. This role is perfect for individuals who thrive in fast-paced environments and want to make a tangible impact on our community operations.
As the face of our organization, you'll be instrumental in maintaining seamless daily operations while supporting local initiatives. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking company that values innovation and employee well-being.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for local team members
- Handle incoming communications, including emails, phone calls, and walk-in inquiries
- Prepare and distribute correspondence, reports, and confidential documents
- Assist with onboarding processes for new local staff and volunteers
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office supplies inventory and procurement logistics
- Support event planning and execution for community outreach programs
- Act as primary liaison between local departments and corporate headquarters
Qualifications
- Minimum 2 years of administrative support experience in a local business setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Associate's degree or equivalent combination of education and experience
- Proven ability to maintain confidentiality and handle sensitive information
- Experience with scheduling software (e.g., Calendly, Doodle)
- Adaptability to changing priorities in a flexible work environment