Job Description
Join our dynamic team as an entry-level Administrative Assistant and launch your career in office support! City Administrators Inc. is seeking organized, detail-oriented professionals to provide essential administrative services across our Jacksonville operations. This is your opportunity to develop foundational skills in a supportive environment while contributing to the smooth functioning of our local government initiatives. We offer comprehensive training, flexible scheduling, and clear pathways for career advancement within our growing organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications, including phone calls, emails, and walk-in inquiries
- Perform data entry and maintain accurate digital and physical records
- Assist with office correspondence, document preparation, and report formatting
- Support procurement processes and inventory management for office supplies
- Coordinate travel arrangements and expense reports for staff members
- Collaborate with cross-functional teams on administrative projects and initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of office support or internship experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Valid driver's license for occasional local errands