Job Description
Join our vibrant Oakland team as a Local Administrative Assistant and become the backbone of our community-focused operations. We're seeking a detail-oriented professional to manage office workflows, support staff coordination, and deliver exceptional client experiences in a dynamic environment. Enjoy competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in the Bay Area.
Responsibilities
- Coordinate calendars, meetings, and travel arrangements for executive staff
- Manage incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders using QuickBooks
- Support onboarding tasks including new hire paperwork and equipment setup
- Prepare professional correspondence, reports, and presentation materials
- Assist with event coordination and community outreach logistics
Qualifications
- Minimum 2 years administrative experience in office support roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask in fast-paced settings
- Strong written and verbal communication abilities
- Knowledge of Oakland municipal processes and local business landscape preferred
- Associate degree or equivalent professional certification required
- Proven experience with office management software (e.g., Asana, Trello)