Job Description
Join CityAdmin Solutions as a Local Administrative Assistant and become the backbone of our vibrant Jacksonville operations! This full-time position offers a flexible schedule designed to support work-life balance while delivering exceptional administrative support. We're seeking a proactive professional who thrives in dynamic environments and takes pride in maintaining seamless office operations. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative setting. Apply today to elevate your career in administrative excellence!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain accurate financial records
- Oversee office supply inventory and coordinate vendor relationships
- Prepare confidential documents, reports, and presentations using MS Office Suite
- Serve as primary point of contact for internal/external communications
- Implement filing systems and ensure digital/physical document security
- Support recruitment coordination and onboarding processes
Qualifications
- Associate's degree in Business Administration or related field
- 3+ years of administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities under flexible schedules
- Experience with office management software (e.g., Asana, QuickBooks)
- Valid Florida driver's license (for local errands)