Job Description
Join our dynamic team as a Local Administrative Assistant in Oakland, CA! This urgent hiring opportunity offers a flexible schedule for professionals seeking impactful part-time work. You'll be the backbone of daily operations, supporting city initiatives with precision and dedication. Perfect candidates thrive in fast-paced environments and value community-focused service.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle confidential documents with strict adherence to privacy protocols
- Process incoming communications (emails, calls, mail) and prioritize responses
- Maintain digital and physical filing systems for efficient record-keeping
- Assist in preparing reports, presentations, and official correspondence
- Coordinate facility logistics including supply inventory and vendor communications
- Support cross-departmental projects with proactive administrative solutions
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively under tight deadlines
- Flexibility to accommodate variable schedules including some evenings
- Valid California driver's license for occasional off-site duties