Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our Charlotte operations! We're seeking a detail-oriented professional to provide comprehensive administrative support to our local office. This full-time role offers immediate hiring for candidates who thrive in fast-paced environments and excel at multitasking. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in one of America's fastest-growing cities. If you're passionate about organizational excellence and community impact, we want to hear from you!
Responsibilities
- Manage office calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders in compliance with company policies
- Prepare, edit, and distribute confidential documents and correspondence
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relationships
- Assist with onboarding new employees and provide administrative training as needed
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associate's degree or equivalent administrative certification required
- Experience with office management software (e.g., Asana, Trello, or similar)
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving skills and initiative in resolving administrative challenges