Job Description
Join our dynamic team at San Diego Community Services as a Local Administrative Assistant and become the backbone of our daily operations. We're seeking a detail-oriented professional with a passion for supporting community initiatives. This full-time role offers a flexible schedule to accommodate your work-life balance while delivering essential administrative support to our diverse departments.
As a key member of our administrative team, you'll contribute to creating efficient workflows and ensuring seamless communication across the organization. We value initiative and problem-solving skills, offering growth opportunities within a supportive environment. If you're organized, adaptable, and committed to excellence, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications including phone calls, emails, and correspondence
- Maintain accurate filing systems and digital records using Microsoft Office Suite
- Process and reconcile expense reports and purchase orders
- Support event planning and logistics for community outreach programs
- Prepare professional documents, presentations, and reports
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple tasks with competing deadlines
- Experience with scheduling software and calendar management
- Flexibility to work varied hours including occasional evenings