Job Description
Join our dynamic team as an Office Assistant in Boston's vibrant Financial District! We're seeking a highly organized professional to support our night operations. This immediate opening offers competitive pay, flexible scheduling, and growth opportunities in a fast-paced corporate environment. If you thrive in nocturnal settings and excel in administrative excellence, apply today!
Responsibilities
- Manage incoming communications including calls, emails, and correspondence
- Coordinate office operations including supply inventory and equipment maintenance
- Prepare and distribute confidential documents with strict attention to detail
- Support data entry, filing systems, and digital document management
- Assist with scheduling, calendar management, and meeting coordination
- Handle reception duties during night shift hours
- Collaborate with remote teams across multiple time zones
Qualifications
- Minimum 2 years office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional written and verbal communication skills
- Ability to work independently with minimal supervision
- Strong organizational and time management abilities
- High school diploma or equivalent; associate's degree preferred
- Comfortable working overnight shifts (10 PM - 6 AM)
- Experience with multi-line phone systems