Job Description
Join our dynamic team as an Office Assistant in Philadelphia and make an immediate impact! We're seeking a proactive professional to support daily operations with precision and energy. This full-time, urgent opening offers competitive pay and benefits in a collaborative environment. If you're organized, tech-savvy, and ready to start immediately, apply today!
Responsibilities
- Manage executive calendars and coordinate complex scheduling
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process accounts payable/receivable and expense reports accurately
- Coordinate office supplies inventory and vendor relationships
- Support team meetings through preparation and minute-taking
- Assist with onboarding new hires and office orientation
Qualifications
- Minimum 2 years administrative experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to prioritize tasks under tight deadlines
- Associates degree in Business Administration preferred
- Philadelphia local candidates only (no relocation)