Job Description
Join our dynamic team as an Administrative Assistant in Oakland, CA! We're seeking a highly organized professional to provide critical support to our executive team and ensure seamless office operations. This full-time, immediate opening offers competitive compensation and a collaborative environment where your administrative expertise will directly impact our success. If you're a proactive multitasker with exceptional communication skills, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory management, procurement of supplies, and vendor relationships
- Handle incoming communications including calls, emails, and mail with professionalism
- Coordinate departmental meetings, events, and training sessions
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support HR processes including onboarding, benefits administration, and record-keeping
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to manage competing priorities
- Associate's degree or relevant certification in office administration
- Experience with scheduling tools like Calendly or Microsoft Bookings
- Ability to work independently with minimal supervision
- Proven track record of maintaining confidential information