Job Description
Join our dynamic team at Coastal Solutions Group as an Executive Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our C-suite executives with seamless administrative operations. This full-time, direct-hire position offers competitive compensation and the opportunity to grow within a thriving Virginia Beach-based company. If you excel in fast-paced environments and possess exceptional communication skills, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary point of contact for internal and external stakeholders
- Coordinate departmental meetings, take minutes, and follow up on action items
- Oversee office operations including supply inventory and vendor management
- Assist with budget tracking and expense report processing
- Support special projects and ad-hoc administrative tasks as needed
Qualifications
- Minimum 3 years of executive administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion
- Strong organizational and multitasking abilities
- Associate's degree or equivalent professional certification
- Experience with calendar management software (e.g., Calendly)
- Proactive problem-solving approach with attention to detail