Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executive team with seamless administrative operations. This is a direct-hire position offering competitive compensation and growth opportunities in Virginia Beach's thriving business district.
As the backbone of our office, you'll ensure smooth daily operations while supporting strategic initiatives. We value precision, proactivity, and exceptional communication skills. If you're ready to hit the ground running in a fast-paced environment, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement processes, and vendor relationships
- Handle confidential information with discretion and maintain strict data security protocols
- Coordinate travel arrangements and expense reports for senior leadership
- Act as primary point of contact for internal and external communications
- Support special projects and process improvement initiatives
Qualifications
- 3+ years of progressive administrative experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities and meet tight deadlines
- Discretion handling confidential information and sensitive matters
- Associates degree in Business Administration or related field preferred
- Experience with calendar management and meeting coordination systems