Job Description
Join our dynamic Indianapolis team as an Administrative Assistant and become the backbone of our daily operations. We're seeking a detail-oriented professional to provide comprehensive office support and ensure seamless workflow management. This immediate hire opportunity offers competitive compensation, benefits, and a collaborative environment where your organizational skills will shine. If you're ready to make an immediate impact and grow your administrative career in the heart of Indiana, apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department leadership
- Coordinate office operations including supply inventory, equipment maintenance, and vendor communications
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle confidential data entry, record-keeping, and document management systems
- Support team coordination through meeting preparation, minute-taking, and follow-up tasks
- Serve as primary point of contact for internal/external communications and inquiries
- Assist with budget tracking, expense reports, and invoice processing
Qualifications
- Minimum 2 years of professional administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling software
- High level of discretion when handling confidential information
- Associates degree or equivalent administrative certification preferred
- Ability to thrive in fast-paced, deadline-driven environments