Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our thriving office operations. We're seeking a proactive professional to provide exceptional support across our Boston and New York locations. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and rapid career growth. If you excel in fast-paced environments and possess exceptional organizational skills, we want to hear from you!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Serve as primary point of contact for internal/external stakeholders via phone, email, and video conferencing
- Oversee office supply inventory, procurement, and vendor relationships
- Process expense reports, invoices, and financial documentation
- Coordinate cross-departmental projects and initiatives
- Maintain digital filing systems with advanced document management protocols
Qualifications
- Associate's degree or equivalent administrative certification (Bachelor's preferred)
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Expertise in calendar management, scheduling, and travel coordination
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to handle confidential information with discretion
- Strong problem-solving and multitasking abilities in deadline-driven environments