Job Description
Join our dynamic team immediately as an Administrative Assistant at Apex Business Solutions! We're seeking a highly organized professional to support our operations in Portland. This full-time, on-site position offers competitive pay and immediate start date. If you thrive in fast-paced environments and excel at multitasking, apply today and become an integral part of our growing organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute reports, presentations, and documents
- Maintain filing systems and ensure accurate record-keeping
- Assist with onboarding processes and new employee orientations
- Coordinate travel arrangements and expense reports
- Support departmental projects with data entry and document management
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and multitasking capabilities
- Associate's degree or relevant certification preferred
- Experience with CRM systems (e.g., Salesforce) a plus