Job Description
Join our vibrant team as a Full-Time Receptionist in San Jose, CA! We're seeking a polished professional to be the face of our dynamic office. Enjoy competitive pay, comprehensive benefits, and a flexible schedule that accommodates your lifestyle. This role offers growth opportunities within our expanding healthcare services firm. If you thrive in fast-paced environments and excel at client relations, apply today!
Responsibilities
- Manage front desk operations including call routing, visitor greeting, and mail processing
- Coordinate complex schedules for 15+ executives using Microsoft Outlook
- Handle confidential data entry and maintain accurate HR records
- Oversee office supply inventory and vendor relationships
- Execute digital and physical filing systems with HIPAA compliance
- Support event coordination for quarterly client meetings
- Train on multi-line phone system and video conferencing platforms
Qualifications
- 3+ years of professional receptionist experience
- Proficiency in Microsoft Office Suite and CRM software
- Exceptional written/verbal communication skills
- Ability to manage competing priorities under pressure
- High school diploma; AA degree preferred
- Healthcare industry experience strongly preferred
- Flexible availability including occasional evening shifts
- Valid California driver's license for errand runs