Job Description
Join our dynamic team at Excel Administrative Solutions as a Full-Time Receptionist with strong data entry capabilities. We're seeking a polished professional to serve as the first point of contact for our Austin-based clients. This role combines exceptional customer service with precise administrative support in a fast-paced corporate environment. If you thrive in multitasking scenarios and possess meticulous attention to detail, we encourage you to apply.
Responsibilities
- Manage front desk operations including call routing, visitor screening, and mail processing
- Perform accurate data entry into CRM and database systems with daily reconciliation
- Coordinate office calendars, meeting arrangements, and travel logistics
- Prepare correspondence, reports, and confidential documents
- Assist with office supply inventory and equipment maintenance
- Support HR functions including new hire onboarding paperwork
- Collaborate with department heads on administrative projects
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years receptionist or administrative experience
- Proficient in MS Office Suite with 10,000+ keystph data entry speed
- Exceptional verbal/written communication skills
- Strong organizational abilities with attention to detail
- Experience with scheduling software (e.g., Calendly)
- Ability to maintain confidentiality and handle sensitive information
- Basic knowledge of office equipment (copiers, scanners, phone systems)