Job Description
Are you a welcoming professional seeking a stable, full-time opportunity in the heart of New York City? Apex Office Solutions is currently hiring a dedicated Receptionist and Office Support Specialist to join our dynamic team. In this role, you will be the first point of contact for our clients and visitors, ensuring a seamless and professional front-office experience. We offer a competitive salary, comprehensive benefits, and a collaborative work environment.
Why Join Us?
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holiday schedule.
- Professional development opportunities.
- A vibrant, supportive company culture in Midtown Manhattan.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, answering phones and directing inquiries to the appropriate departments promptly.
- Communication: Handle incoming and outgoing correspondence, including emails, faxes, and mail, ensuring accuracy and timely distribution.
- Scheduling: Manage the company calendar, schedule meetings, and coordinate conference room bookings for internal and external stakeholders.
- Administrative Support: Assist with data entry, filing, and maintaining organized digital and physical records for office operations.
- Inventory Management: Monitor office supply levels and place orders to ensure the front office is always equipped with necessary materials.
- Visitor Management: Sign in guests, issue visitor badges, and provide directions or assistance as needed.
- Event Coordination: Support the organization of company events, team meetings, and client luncheons.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist, front desk, or administrative support role.
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Professionalism: Must present a professional appearance and possess a positive, customer-service-oriented attitude.