Job Description
We are seeking a highly organized and professional Receptionist to serve as the first point of contact for our Nashville office. At Summit Business Solutions, we pride ourselves on delivering exceptional service to our clients and partners. If you have a knack for communication, a friendly demeanor, and a passion for keeping an office running smoothly, we want to meet you.
In this full-time role, you will play a pivotal role in our daily operations, ensuring that our visitors feel welcomed and our internal communications flow efficiently.
Responsibilities
- Front Desk Management: Greet and welcome visitors in a professional manner, directing them to the appropriate personnel and managing the reception area to ensure it is tidy and organized.
- Phone Support: Answer multi-line phone systems, screen calls, and transfer to the correct department or take detailed messages accurately.
- Administrative Assistance: Handle incoming and outgoing mail, distribute packages, and manage incoming faxes.
- Scheduling: Assist in scheduling appointments, managing calendars, and coordinating meeting rooms.
- Data Entry: Perform basic data entry tasks, maintain filing systems, and update employee records as needed.
- Office Supplies: Monitor office supply inventory and place orders to ensure the team has necessary materials.
Qualifications
- Experience: Minimum of 2 years of experience in a receptionist or administrative support role.
- Education: High school diploma or equivalent required; associate degree preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced environment.
- Professionalism: A neat, professional appearance and a positive attitude.