Job Description
Are you a welcoming face with exceptional organizational skills?
We are looking for a dedicated Full-Time Receptionist to join our growing team in Austin, Texas. In this pivotal role, you will be the first point of contact for our clients and employees, ensuring our front office operates smoothly while maintaining a professional and welcoming environment.
We pride ourselves on a flexible schedule and a collaborative culture. If you are a detail-oriented professional ready to advance your career in administrative support, we want to hear from you.
Responsibilities
- Manage Front Office Operations: Greet and direct visitors, answer incoming calls with a polite and professional tone, and route inquiries to the appropriate department.
- Scheduling & Coordination: Manage the company calendar, schedule meetings, and coordinate conference room bookings using industry-standard software.
- Administrative Support: Handle incoming and outgoing mail, process faxes, and maintain accurate filing systems for both digital and physical records.
- Customer Relations: Provide exceptional service to clients visiting our location, ensuring their needs are met promptly and professionally.
- Office Management: Maintain the reception area, restock supplies, and assist with general office maintenance to ensure a tidy workspace.
- Data Entry: Update and maintain internal databases and spreadsheets with high accuracy.
Qualifications
- Experience: Minimum of 1-3 years of experience in a receptionist, front desk, or administrative assistant role.
- Education: High school diploma or GED required; Associate’s degree or certification in Business Administration is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with scheduling software.
- Communication: Excellent verbal and written communication skills with a focus on customer service.
- Flexibility: Ability to adapt to a flexible schedule, including occasional evening or weekend shifts as needed.
- Professionalism: Strong interpersonal skills with the ability to maintain confidentiality and handle sensitive information.