Job Description
We are seeking a highly organized and professional Receptionist & Data Entry Specialist to join our team in the heart of Seattle. In this pivotal role, you will serve as the first point of contact for our clients and visitors while managing critical data entry tasks that support our daily operations. We offer a competitive salary, a collaborative work environment, and opportunities for professional growth. If you excel at multitasking and have a keen eye for detail, we want to hear from you.
Why Join Us?
- Competitive base salary and benefits package.
- Modern office environment in the downtown Seattle area.
- Training provided for in-house systems.
Responsibilities
- Front Desk Management: Greet visitors professionally, answer multi-line phone systems, and direct inquiries to the appropriate departments.
- Data Entry: Accurately input and update customer information, invoices, and employee records into our database systems with a focus on speed and precision.
- Administrative Support: Manage incoming and outgoing mail, schedule appointments, and maintain the office calendar.
- Inventory Management: Monitor office supplies and place orders as needed to ensure smooth daily operations.
- Report Generation: Assist in generating weekly or monthly reports by compiling data from various sources.
- Customer Service: Handle client inquiries via email and in-person with a focus on resolving issues efficiently.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in a receptionist or administrative support role.
- Proven proficiency in data entry with a typing speed of at least 45 WPM.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent verbal and written communication skills.
- Ability to multitask effectively in a fast-paced, dynamic environment.
- Strong attention to detail and problem-solving skills.