Job Description
We are seeking a highly organized and professional Receptionist to join our growing team in Seattle, WA. This Full Time role combines the essential duties of front desk management with critical data entry responsibilities, ensuring our office runs smoothly and efficiently. If you have a keen eye for detail and excellent communication skills, we want to hear from you.
Why Join Us?
We offer a competitive benefits package, a hybrid work schedule, and a collaborative environment where your contributions are valued.
Responsibilities
- Front Desk Management: Greet and direct visitors, handle incoming calls, and manage the reception area to ensure a professional and welcoming environment.
- Data Entry: Perform accurate and high-volume data entry tasks, including updating client records, inputting invoices, and maintaining databases with a focus on 99% accuracy.
- Communication: Relay messages to staff members and respond to inquiries via email and phone with a polite and professional tone.
- Calendar Management: Schedule appointments, meetings, and conference room bookings using digital scheduling tools.
- File Management: Organize and maintain both digital and physical filing systems to ensure easy retrieval of documents.
- Office Support: Assist with basic office supplies management and perform other administrative tasks as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Experience: 1-2 years of experience in reception, administrative support, or data entry.
- Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM software is highly desirable.
- Technical: Strong typing speed (40+ WPM) and familiarity with office equipment.
- Soft Skills: Exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
- Availability: Must be available to work full time, Monday through Friday.