Job Description
We are seeking a highly organized and professional Receptionist & Data Entry Specialist to join our dynamic team in Houston, Texas. In this pivotal role, you will serve as the first point of contact for our clients and visitors while managing critical data entry functions that keep our operations running smoothly. If you are detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment, we want to hear from you.
As a key member of our administrative staff, you will bridge the gap between our clients and internal teams, ensuring a seamless experience for everyone who walks through our doors. We offer a competitive salary, comprehensive benefits, and a collaborative work culture.
Responsibilities
- Greet and welcome visitors in a professional and courteous manner, directing them to the appropriate person or department.
- Manage high-volume incoming calls and emails with exceptional phone etiquette and response times.
- Perform accurate and high-speed data entry tasks, including updating databases, maintaining records, and preparing reports.
- Manage the front desk, including mail distribution, package handling, and office supply organization.
- Assist in scheduling appointments and managing calendars for senior staff members.
- Handle confidential information with the highest level of integrity and discretion.
- Collaborate with the administrative team to streamline office workflows and improve efficiency.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Office Administration is a plus.
- Proven experience as a Receptionist or in a similar administrative role.
- Proven data entry skills with a minimum typing speed of 45 WPM and 99% accuracy.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills with a professional demeanor.
- Ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Problem-solving skills and a proactive attitude towards office operations.