Job Description
Join our dynamic team at Executive Solutions Group as a Full-Time Receptionist in the heart of downtown Chicago. We're seeking a polished professional to serve as the first point of contact for our clients and visitors. This role offers competitive compensation, comprehensive benefits, and opportunities for growth within a supportive environment. If you're passionate about delivering exceptional customer experiences and thrive in a fast-paced office setting, we encourage you to apply today!
Responsibilities
- Manage multi-line phone system, screen calls, and route inquiries to appropriate personnel
- Greet visitors, verify appointments, and maintain visitor log
- Coordinate mail distribution, shipping/receiving, and office supply inventory
- Schedule meeting rooms, manage conference equipment, and prepare meeting materials
- Assist with administrative tasks including data entry, filing, and document processing
- Support HR functions including new hire onboarding and employee inquiries
- Maintain professional reception area appearance and ensure cleanliness standards
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years receptionist or administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication and interpersonal skills
- Strong organizational abilities with attention to detail
- Ability to multitask in a fast-paced environment
- Professional demeanor with polished business appearance
- Basic knowledge of office equipment (copiers, scanners, phone systems)