Job Description
We are seeking a highly organized and professional Office Assistant to join our dynamic team in Phoenix, Arizona. In this full-time role, you will be the cornerstone of our administrative operations, ensuring seamless communication and efficient workflow management. If you thrive in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
At Apex Business Solutions, we pride ourselves on our collaborative culture and commitment to employee growth. You will have the opportunity to work closely with various departments, supporting our leadership team and contributing to the overall success of the organization. Join us in making a difference every day.
At Apex Business Solutions, we pride ourselves on our collaborative culture and commitment to employee growth. You will have the opportunity to work closely with various departments, supporting our leadership team and contributing to the overall success of the organization. Join us in making a difference every day.
Responsibilities
- Manage front desk operations, including greeting visitors, answering multi-line telephones, and directing inquiries to the appropriate personnel.
- Handle incoming and outgoing correspondence, including emails, faxes, and physical mail, ensuring timely and accurate distribution.
- Assist with data entry and maintain accurate digital and physical filing systems for company records.
- Coordinate schedules, manage calendar appointments, and arrange meetings, including room setup and material preparation.
- Process expense reports, invoices, and purchase orders with strict attention to accuracy.
- Order and maintain office supplies and pantry inventory to ensure smooth daily operations.
- Support the HR department with onboarding new hires and maintaining employee files.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Proven experience in an office administration, clerical, or customer service role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software is preferred.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills and the ability to multitask effectively in a busy office setting.
- Ability to work independently with minimal supervision while adhering to company policies.