Job Description
Join our dynamic team as a Full-Time Administrative Assistant in Tucson's vibrant community. We're seeking a highly organized professional to support our local government operations with precision and efficiency. This immediate opening offers competitive compensation, comprehensive benefits, and the chance to make a tangible impact in public service. Ideal candidates thrive in fast-paced environments and excel at multitasking while maintaining meticulous attention to detail.
Responsibilities
- Manage office calendars, coordinate meetings, and arrange travel logistics for department heads
- Process confidential documents, maintain digital filing systems, and ensure data accuracy
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Assist with budget tracking, expense reports, and procurement documentation
- Coordinate community outreach events and manage volunteer scheduling
- Support HR functions onboarding processes and maintain personnel records
- Prepare meeting agendas, minutes, and executive correspondence
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in local government preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion and confidentiality
- Strong organizational skills with proven attention to detail
- Experience managing multiple priorities in deadline-driven environments
- Tucson residency required within 30 days of hire