Job Description
Join Apex Administrative Solutions as a dynamic Entry Level Administrative Assistant and become the backbone of our New York operations. We are seeking a highly organized and detail-oriented professional to support our management team in a fast-paced, professional environment.
This is an excellent opportunity for recent graduates or career changers looking to start their journey in corporate administration. We pride ourselves on a flexible schedule that promotes work-life balance while offering a clear trajectory for professional growth and skill development.
Why Choose Us?
- Competitive hourly pay ($22 - $28/hr).
- Flexible work hours tailored to your needs.
- Comprehensive on-the-job training and mentorship.
- Opportunity for rapid career advancement.
- Modern office environment in the heart of Manhattan.
If you are a proactive self-starter with a passion for organization, we want to meet you.
Responsibilities
- Manage and distribute incoming emails, calls, and mail to appropriate team members.
- Perform accurate data entry and maintain up-to-date digital records and databases.
- Schedule meetings, coordinate calendars, and prepare meeting agendas and minutes.
- Prepare travel itineraries, book accommodations, and process expense reports.
- Assist with general office management, including filing, inventory, and supply ordering.
- Create and edit professional documents, presentations, and reports using Microsoft Office Suite.
Qualifications
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration is a plus.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional demeanor.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently as well as part of a collaborative team.
- Basic knowledge of office equipment and procedures.