Job Description
We are seeking a dynamic and detail-oriented Receptionist to join our growing team in New York. This is an immediate hire opportunity for a professional who excels at creating a welcoming environment and managing front-office operations with precision.
In this role, you will be the first point of contact for our clients and partners, representing the brand with a premium standard of service. We offer a collaborative workspace and a clear path for growth within the administrative sector.
Why Join Us?
- Immediate start available for qualified candidates.
- Competitive hourly wage ($18.00 - $22.00).
- Modern office environment in the heart of New York.
- Training provided for all software platforms.
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional and friendly demeanor, directing them to the appropriate personnel or providing waiting area amenities.
- Phone Operations: Answer, screen, and forward incoming calls in a timely manner; take accurate messages for internal staff.
- Mail & Distribution: Sort and distribute incoming mail, packages, and deliveries efficiently across departments.
- Scheduling: Manage the company calendar, schedule meetings, and coordinate conference room bookings.
- Administrative Support: Assist with data entry, filing, and maintaining organized digital and physical records.
- Vendor Relations: Handle interactions with building management and service vendors as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: Minimum of 1-2 years of professional receptionist or front desk experience preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new CRM software quickly.
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Professionalism: Strong interpersonal skills with the ability to maintain confidentiality and handle sensitive information.
- Availability: Ability to work full-time, including occasional evenings or weekends if required.