Job Description
Are you a polished professional looking for a stable career with weekly pay? Horizon Office Solutions is seeking a highly motivated Receptionist to serve as the welcoming face of our dynamic team in Jacksonville, Florida. We value our employees and offer a supportive environment where your skills are recognized and your growth is prioritized.
In this pivotal role, you will manage the flow of visitors, handle sensitive communications, and ensure our office runs efficiently. If you are detail-oriented and thrive in a collaborative office setting, we invite you to apply today.
Responsibilities
- Guest Relations: Greet all visitors and clients warmly, directing them to the appropriate departments or meeting rooms.
- Phone Management: Answer and screen incoming calls with a professional tone, taking accurate messages and transferring inquiries promptly.
- Administrative Tasks: Handle incoming and outgoing mail, manage the reception area, and perform light data entry.
- Calendar Management: Assist in scheduling appointments and maintaining the executive calendar to ensure seamless operations.
- Office Support: Support administrative staff with filing, copying, and preparing documents as needed.
- Vendor Liaison: Manage deliveries and coordinate with service vendors for office maintenance.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or administrative support role.
- Communication: Exceptional verbal and written communication skills with a friendly demeanor.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, Outlook) and possess basic typing skills.
- Reliability: Punctual, professional, and able to work independently with minimal supervision.
- Education: High school diploma or GED equivalent required.
- Customer Service: Strong customer service orientation with the ability to handle difficult situations with grace.