Job Description
Are you a charismatic individual looking to launch your career in a dynamic corporate environment? Horizon Office Solutions is seeking a dedicated Entry Level Receptionist to join our vibrant New York team. We pride ourselves on a supportive culture, offering a flexible schedule and excellent growth opportunities for ambitious professionals.
In this pivotal role, you will be the face of our organization, ensuring every visitor feels welcomed and every call is handled with professionalism. We are looking for self-starters who are eager to learn and contribute to a high-performing office environment.
In this pivotal role, you will be the face of our organization, ensuring every visitor feels welcomed and every call is handled with professionalism. We are looking for self-starters who are eager to learn and contribute to a high-performing office environment.
Responsibilities
- Front Desk Management: Greet and welcome guests, clients, and vendors with a professional and welcoming demeanor.
- Communication Hub: Manage incoming calls, screen and route them to the appropriate departments, and take accurate messages.
- Administrative Support: Perform general clerical duties including filing, data entry, copying, and maintaining the reception area.
- Scheduling: Assist with scheduling appointments and maintaining the office calendar to ensure smooth operations.
- Mail & Packages: Sort and distribute incoming mail and packages efficiently.
- Customer Service: Address inquiries from employees and visitors professionally and resolve issues promptly.
Qualifications
- Education: High school diploma or equivalent required.
- Experience: Previous experience as a receptionist or in a customer service role is preferred but not required; we value attitude and aptitude over tenure.
- Skills: Excellent verbal and written communication skills with a polished phone voice.
- Technical Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Attributes: Professional demeanor, strong organizational skills, and the ability to multitask in a fast-paced setting.