Job Description
Join our vibrant team at InnovateHR Solutions as a Flexible Schedule Receptionist! We're seeking a polished professional to create exceptional first impressions while supporting our dynamic tech environment. Enjoy the freedom of a customized schedule (20-30 hours/week) while mastering cutting-edge administrative systems in a collaborative workspace. If you thrive in fast-paced settings and value work-life balance, this is your opportunity to shine in San Jose's thriving business district.
Responsibilities
- Manage multi-line phone systems with exceptional call routing and message handling
- Greet visitors professionally and coordinate seamless appointment scheduling
- Maintain organized digital filing systems and confidential document management
- Coordinate office logistics including mail processing, supply inventory, and equipment maintenance
- Support HR initiatives onboarding processes and employee inquiries
- Collaborate with cross-functional teams on administrative projects
Qualifications
- Minimum 2 years receptionist or front desk experience in corporate/tech setting
- Proficiency in Microsoft Office Suite and scheduling software (Calendly preferred)
- Exceptional communication skills with polished phone etiquette
- Ability to multitask efficiently in high-pressure situations
- Strong organizational skills with attention to detail
- Flexibility to work between 8 AM - 6 PM (schedule customizable)
- Associate degree or relevant certification preferred