Job Description
Join our dynamic team at Pacific Horizon Solutions as a Flexible Schedule Receptionist! We're seeking a polished professional to serve as the first point of contact for our thriving San Diego headquarters. Enjoy a customized work schedule while maintaining premium client experiences in a collaborative, growth-oriented environment. This hybrid role blends in-person presence with remote flexibility, perfect for work-life balance champions.
Our ideal candidate thrives in fast-paced settings, possesses exceptional communication skills, and embraces adaptability. You'll manage front desk operations, coordinate complex calendars, and support executive initiatives while working 4 days onsite (Mon-Thu) with one remote Friday. Comprehensive benefits package included.
Responsibilities
- Manage professional front desk operations including call routing, mail handling, and visitor management
- Coordinate executive calendars across 5 departments with precision and discretion
- Process incoming/outgoing correspondence and maintain digital filing systems
- Coordinate complex meeting logistics including AV setup and catering arrangements
- Assist with onboarding processes including new hire welcome packets and workspace setup
- Support HR initiatives including interview scheduling and documentation prep
- Collaborate with IT department for equipment troubleshooting and asset management
Qualifications
- 3+ years receptionist/front desk experience in corporate or professional services
- Proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel)
- Exceptional written and verbal communication skills with polished phone etiquette
- Ability to multitask in high-pressure environments while maintaining composure
- Strong attention to detail with organizational excellence in calendar management
- Proven problem-solving skills with ability to make independent decisions
- Experience with scheduling software (Calendly, Doodle) and basic CRM systems
- Valid California driver's license and reliable transportation