Job Description
Join our award-winning team as a Full-Time Office Assistant with unprecedented schedule flexibility! We're seeking a detail-oriented professional to support our dynamic operations in San Jose's tech hub. Enjoy a 4-day work week with customizable hours while maintaining competitive benefits and growth opportunities. Ideal for work-life balance seekers who thrive in collaborative environments.
Responsibilities
- Manage executive calendars, scheduling meetings across multiple time zones
- Coordinate travel arrangements and expense reporting with precision
- Oversee office inventory, procurement, and vendor relationships
- Prepare confidential documents and maintain digital filing systems
- Support onboarding processes and new employee orientation
- Act as primary liaison for facility management and IT support
- Compile monthly reports using advanced Excel functions
Qualifications
- 3+ years administrative experience in tech/finance sectors
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Proven ability to manage competing priorities with minimal supervision
- Exceptional written and verbal communication skills
- Experience with CRM systems (Salesforce preferred)
- High school diploma; associate's degree or certification preferred
- Flexible availability to accommodate occasional evening events