Job Description
Join our dynamic team as a Full-Time Office Assistant with a flexible schedule! Premier Administrative Solutions is seeking a highly organized professional to support our fast-paced operations in San Jose, CA. This role offers unparalleled work-life balance with adaptable hours while maintaining core business hours. You'll be the backbone of our office, ensuring seamless operations and exceptional support to our growing team. If you thrive in a collaborative environment and excel at multitasking, we want to hear from you!
Responsibilities
- Manage office operations, including supply inventory, mail processing, and facilities coordination
- Schedule and coordinate meetings, appointments, and travel arrangements
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Provide comprehensive administrative support to department heads and team members
- Assist with onboarding processes and new employee orientation
- Implement office procedures to enhance efficiency and productivity
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive office administration experience
- Expert proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities in a dynamic environment
- Flexibility to work adaptable hours (core business hours: 10 AM - 4 PM)
- Professional demeanor with customer service orientation