Job Description
Join our dynamic team as a Flexible Schedule Office Assistant in sunny San Jose! We're seeking a proactive professional to support our fast-paced operations with adaptable hours. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills shine. This role offers unparalleled work-life balance through customizable scheduling while maintaining core business hours.
Responsibilities
- Manage calendars and coordinate complex schedules with flexible start/end times
- Handle multi-channel communications including email, phone, and virtual meetings
- Maintain digital and physical filing systems with precision
- Process invoices, expense reports, and financial documentation
- Coordinate office logistics and vendor relationships
- Support onboarding processes for new team members
- Implement administrative workflow improvements
Qualifications
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management with proven adaptability
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Associates degree or equivalent professional certification
- Experience with scheduling software (Calendly, Doodle)