Job Description
Join our dynamic team at MetroTech Innovations as a Flexible Schedule Office Assistant! We're seeking a highly organized professional to support our fast-paced Manhattan headquarters with exceptional administrative support. Enjoy the perfect work-life balance with customizable hours while contributing to our cutting-edge tech environment. This hybrid role offers 3 days in-office flexibility per week with remote work options available. If you're passionate about efficiency and thrive in collaborative settings, we want to meet you!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle incoming communications professionally via phone, email, and video conferencing
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports and purchase orders ensuring financial accuracy
- Coordinate travel arrangements and logistics for executive team members
- Support onboarding processes for new hires with orientation materials
- Collaborate with IT and facilities teams for office resource management
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 2 years administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask with competing priorities in deadline-driven environments
- Discretion and confidentiality when handling sensitive corporate information
- Strong problem-solving skills with proactive approach to challenges