Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant in San Jose! We're urgently seeking a detail-oriented professional to support our fast-paced operations with adaptable hours. Enjoy competitive pay, comprehensive benefits, and a supportive environment that values work-life balance. If you thrive in administrative roles and seek flexibility without compromising impact, this is your opportunity to shine!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across time zones
- Handle confidential correspondence, data entry, and document processing with precision
- Provide exceptional customer support via phone, email, and in-person interactions
- Oversee office inventory, procurement, and vendor relationship management
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate travel arrangements and expense reporting for department staff
- Support onboarding processes and maintain employee records
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High school diploma or equivalent; associate degree preferred
- Proven experience with scheduling tools (e.g., Calendly, Google Calendar)
- Ability to maintain confidentiality and exercise discretion
- Flexibility to adapt to changing priorities and deadlines